Final Project Proposal Discussion
You are being asked to write a short description (i.e., proposal) of an electronic document project that you will do for this class (see the final project requirements). It may be based on an actual business or a fictitious enterprise.
In the proposal you need to create a short profile of an organization of your choice showing the type of business, the number of employees and the number of customers. Describe the type of documents and records that are currently kept on the customer and whether they are manual or electronic. You can make your own assumptions. Check the following questions to make sure your proposal provides all the required information:
What does the business do and what industry are they in?
What type of documents do they collect or create, and are they currently paper or electronic?
How many documents are there and typically how many pages are each document by type?
How many users are there potentially and where are they located?
At least one piece of information you feel important in defining the project.(i.e., any specific aspect(s) of EDRMS you would address and focus on. For example, retention, classification, disposition, migration, security and privacy, indexing, metadata, workflow, collaboration, etc.)
There will be an “oral defense” component for this proposal. You will schedule a one-on-one meeting with the professor and be ready to answer the professor’s questions about your proposal. Failure to show up in this meeting, or to effectively answer the questions in the oral discussion, may result in grade deductions.
Your initial post is due by 11:59pm, Thursday (04/15) and your comments/replies(at least two) are due by 11:59pm, Sunday (04/18).
IT 380 Final Project
Due by 11:59pm, May 6 (Thursday)
Develop a Rationale for the Implementation of an Electronic Document or Record
In the first part of your project report, provide a profile for the organization (which you have
done in the project proposal).
In the second part of your project report, prepare a business case which includes a rationale for
why an electronic document and records management system would benefit the organization.
You may use any of the EDRM software in today’s market as a sample system when discussing
the following questions. Include in your rationale for the project the following pieces of
1. Business opportunity describing the motivation for the project including a definition, a statement of scope, and a discussion of objectives that the project will help the
2. What problems the electronic system would resolve including the storage of information, filing issues, and reproduction issues;
3. Discuss Document Conversion Strategy 4. How records would be uniquely identified; 5. How the security of the information will be handled; 6. How personally identifiable information will be kept private; 7. How users will access the system including wireless connections; 8. How users will be able to search for records; and 9. Benefits and costs of the recommended solution (qualitative and quantitative) You can
use projected figures in your benefit-cost analysis.
10. Other factors that you feel relevant
• Length requirement: no shorter than 3 pages (Double space, 12-point font size. Excluding
the cover page and the bibliography)
• Citation: APA format
Your assignment will be graded according to the following rubric:
At least two
used with all
used with all
All the existing
Not all the existing factors were
including five or
text and at least
No detailed rationales or poorly
document in a
words, error do
one or more
sources and few
Poorly written or mainly quotations
from listed sources with errors
Uses a variety
of sources of
Cited four or
Cited two or
relevant to the
Little or no use of relevant sources
of the topic
Little or no analysis
Conclusion Stated clearly is stated illustrated not stated
Timeliness Late submission NOT ACCEPTED!
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